To best meet your needs, the Missouri Lottery provides different Scratchers® payment options. There are two settlement billing options for you, and within each option, you can choose the term that works best for your business.
Selling Scratchers tickets is easy, especially when tickets are normally sold before you pay for them. There are benefits to both billing options, so your preferred accounting method should be considered when selecting your option.
SETTLE BY MANIFEST: 0- OR 2-WEEKS DELAY
"Settle by Manifest" allows retailers to pay at a specified time for an entire Scratchers shipment. The payment due date or "term" can be either:
Benefit of Settle by Manifest: Billing is based on the dollar amount of the manifest, not by each pack. It is easy for you to settle the entire delivery instead of each individual pack.
SETTLE BY PACK: 2-WEEKS ACTIVE OR 75/75
"Settle by Pack" allows retailers to pay for each pack individually. The term choices can be either:
Benefit of Settle by Pack: Settle by Pack option gives retailers the ability to sell packs before paying for them and gives them the freedom to maintain extra ticket packs in back stock. Billing is based on each pack individually and not the entire delivery at one time.
Please consider these billing options and terms carefully to make a selection based on what's best for your business.
Should you decide to change your billing option, please contact Game Accounting at 1-866-665-6883, toll free, and press option 2. Detailed information regarding each settlement option follows.
BILLING OPTIONS DESCRIPTIONS
SETTLE BY MANIFEST: 0 or 2-WEEKS DELAY
Manifest: A manifest (packing slip) will accompany each shipping carton, and packs included in the shipment will be listed individually on the manifest, as well as the financial obligation of the shipment contents.
Settlement Invoice: Each pack will appear individually on a weekly settlement invoice and will post to your account based on the billing term selected. (See section below on how to obtain your settlement invoice.)
Confirm Delivery and Activate: From the time a Scratchers order leaves the Missouri Lottery warehouse, the packs in that shipment will have a status of “In-Transit.” This means the tickets are not live or able to be sold until they are confirmed and activated at your store. Your Lottery Sales Representative (LSR) will give you written instructions on how to easily confirm deliveries and activate your ticket packs on the Draw Games terminal prior to selling. You must confirm deliveries before selling packs.
Billing Term Options: The dollar amount of the manifest will post (be applied) to your account either 1- or 2-weeks from the date the shipment is confirmed and activated. Packs are automatically activated once the delivery is confirmed.
This means if you choose:
SETTLE BY PACK: 2-WEEKS ACTIVE or 75/75
Manifest: A manifest will accompany each shipping carton, and packs included in the shipment will be listed individually on the manifest. Each pack will be settled (paid for) individually.
Settlement Invoice: Each pack will appear individually on a weekly settlement invoice and will post to your account separately based on the billing term selected. (See section below regarding how to obtain your settlement invoice.)
Confirm Delivery and Activate: From the time a Scratchers order leaves the Missouri Lottery warehouse, the packs in that shipment will have a status of "In-Transit." This means the tickets are not live or able to be sold until they are confirmed and activated at your store. Your LSR will give you written instructions on how to easily confirm deliveries and activate your ticket packs on the Draw Games terminal prior to selling. You must activate each pack before selling it.
Billing Term Options: Packs post individually by either two weeks from the date the pack was scanned to activate or once 75 percent of the winning tickets from the pack are validated or 75 days from the time the pack is scanned to activate.
This means if you choose:
When full or partial ticket packs that have not been billed are returned by your LSR, they will automatically post to your settlement invoice, along with the credit for the returned tickets.
Note: Any packs without a validation will automatically post 120 days from the date of confirmation. Future orders will be shipped once prior Scratchers deliveries are confirmed at retail.
BILLING OPTION CHANGES
Should you decide to change your billing option, it may affect your account. The following is a list of possible billing changes and the impact of a change.Settle by Manifest 0- or 2-Week to Settle by Pack 2-Weeks Active:
HOW TO OBTAIN YOUR SETTLEMENT INVOICE
HOW TO OBTAIN THE "PACKS NOT YET SETTLED DETAIL" REPORT
FREQUENTLY ASKED QUESTIONS
How do I contact Game Accounting?
Call 1-866-665-6883, toll free, and press option 2.
Should I have a separate bank account for Lottery?
Although it is not required, it is highly recommended to have a separate account for Lottery transactions. It will be easier for you to see profits and commissions to your store.
What is the accounting week?
The accounting week runs from Sunday through Saturday. A Settlement Invoice may be obtained on the Draw Games terminal beginning each Monday.
What is EFT?
All of the billing options utilize an Electronic Funds Transfer (EFT) system. EFT is a process in which an account is automatically debited (once permission is obtained from you) without writing a check.
What and when is the sweep?
A sweep is an Automatic Clearing House (ACH) transaction that occurs when the account is debited. When Scratchers packs post to your account as shown on the weekly settlement invoice, your bank account is swept on Wednesday of the following week. It is extremely important to ensure funds are in the bank account by 2 p.m. on Tuesday.
What if there are insufficient funds in my account?
If an insufficient EFT sweep should occur, the Lottery will contact you for collection and may restrict your billing option.
What are the terminal operating hours?
Terminal operating hours are from 5 a.m. to 2 a.m., seven days a week.
How do I account for my daily Lottery sales?
Each retail location employs different accounting methods to run their business. It is encouraged to balance your Lottery sales each day. Using the reports that can be generated through the Lottery terminal simplifies this task. Reports are available for sales generated each day of the week, including "today," which will give sales from 5 a.m. to the time of creating the report. Even if you forget to run a report for that day's business, you can still get that information the following day from the Lottery terminal.
What starts the settlement billing clock?
Activation of Scratchers packs begins the settlement billing clock. For more information on Scratchers pack activation, please contact your LSR or Game Accounting.
What happens when I return tickets?
For all billing options, any full or partial pack returns are immediately credited to your account after receipt and verification at Missouri Lottery offices.